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Circleback AI

AI-powered meeting notes, action items, automations, and search tool.

Last updated: Jun 24, 2026

Pricing

Updated: Jul 2, 2025
Starting Price
$25
Pricing Model
subscription
Free Plan
No
Free Trial
Yes
7 days free trial

About Circleback AI

Circleback is an AI-powered meeting notes application that captures conversations across Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person meetings. It automatically generates accurate transcripts and meeting notes, extracts action items with automatic assignment, and supports over 100 languages with technical-term accuracy. The tool organizes meeting context and enables users to search across all conversations to extract insights and answers. The platform is designed for professionals and teams who want to reduce manual note-taking and ensure action items don't fall through the cracks. Circleback distinguishes itself through state-of-the-art transcription accuracy, a unified task list aggregated from multiple meetings, and deep integrations with CRM and productivity tools. One notable limitation is that the tool's accuracy may vary depending on audio quality and non-English language usage, though this is less pronounced than competing solutions.

At a glance

Company
Circleback AI, Inc. (est. 2023)
Platforms
Web, iOS, Android, API, Webhook, CLI
API
Available
Integrations
Google Calendar, Gmail, Outlook, Slack, HubSpot, Salesforce, Attio, Linear
Last verified
June 2026
Last updated: June 24, 2026

Who It's For

  • Sales professionals and teams
  • Executives and managers
  • Consultants and agencies
  • Remote and hybrid teams
  • Global teams working across multiple languages
  • Organizations using Salesforce, HubSpot, or other CRM platforms

How It Works

  1. 1Records meetings automatically across multiple platforms (Zoom, Google Meet, Microsoft Teams, Slack huddles) and in-person conversations
  2. 2Uses AI to automatically generate transcripts and meeting notes with speaker identification
  3. 3Automatically captures and assigns action items from meeting discussions
  4. 4Applies state-of-the-art transcription technology supporting over 100 languages
  5. 5Indexes all meeting data to enable semantic search across conversations
  6. 6Integrates with connected apps to automate workflow and push data to CRMs and task managers

How to Use Circleback AI

  1. 1Start free without requiring a credit card
  2. 2Connect your calendar (Google Calendar, Outlook) to enable automatic meeting recording
  3. 3Meetings are automatically captured and transcribed with speaker identification
  4. 4Review automatically generated notes and action items after each meeting
  5. 5Search across all previous meetings using natural language questions
  6. 6Connect third-party apps (Slack, HubSpot, Salesforce, Notion) for automated workflow updates
  7. 7Use the mobile or desktop app to access meetings on-the-go

Key Features

  • Automatic meeting recording and transcription across 100+ languages
  • AI-generated meeting notes and summaries
  • Automatic action item extraction and assignment
  • Speaker identification with technical-term accuracy
  • Universal task list aggregating action items from all meetings
  • Meeting search across all conversations
  • Desktop and mobile apps
  • Integrations with Google Calendar, Gmail, Outlook, Slack, HubSpot, Salesforce, Attio, Linear, Notion, Monday, Zoho
  • Zapier and Make integration for thousands of apps
  • Webhook and CLI access for custom integrations
  • MCP (Model Context Protocol) integration with Claude, ChatGPT, Cursor, and Raycast
  • Enterprise-grade security practices
  • In-person meeting support

Use Cases

  • Sales teams tracking follow-ups and deal progress from client calls
  • Consultants and agencies scaling meeting insights into shareable assets for clients
  • Executive teams managing multiple meetings and ensuring accountability on action items
  • Non-English speaking professionals working across multiple languages in global teams
  • Remote and hybrid teams maintaining meeting context across video calls and in-person conversations

Pros & Cons

Advantages

  • Superior transcription accuracy with technical-term and accent recognition across 100+ languages, outperforming competitors like Otter.ai
  • Best-in-class action item tracking with unified task list aggregation and automatic assignment across all meetings
  • Extensive integrations with productivity and CRM tools (Slack, HubSpot, Salesforce, Notion, Zapier) enabling seamless workflow automation
  • Works across multiple meeting platforms (Zoom, Google Meet, Teams, Slack huddles) plus in-person conversations, providing unified coverage

Disadvantages

  • Audio quality and language nuances can still affect transcription accuracy in challenging environments
  • Free tier limitations not explicitly detailed on the homepage, potentially requiring paid subscription for full features
  • Search functionality relies on indexing all historical meetings, which may have performance implications for users with very large meeting volumes

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Frequently Asked Questions

What is Circleback AI?

Circleback is an AI-powered meeting notes application that captures conversations across Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person meetings. It automatically generates accurate transcripts and meeting notes, extracts action items with automatic assignment, and supports over 100 languages with technical-term accuracy.

How much does Circleback AI cost?

Circleback AI has paid plans starting at $25. A free trial is available.

Is Circleback AI free?

Circleback AI is a paid tool, but it offers a free trial.

What are the best Circleback AI alternatives?

Popular Circleback AI alternatives include Audioread, AudioNotes AI, Any Summary.

What is Circleback AI used for?

Circleback AI is commonly used for Sales teams tracking follow-ups and deal progress from client calls, Consultants and agencies scaling meeting insights into shareable assets for clients, Executive teams managing multiple meetings and ensuring accountability on action items.

Does Circleback AI have an API?

Yes, Circleback AI offers an API for developers.

What platforms does Circleback AI support?

Circleback AI is available on Web, iOS, Android, API, Webhook, CLI.

Information Accuracy

Please note: While we regularly update all tool information including descriptions, features, pricing, and other details, this information may change over time as tools evolve and update their offerings. For the most current and accurate information, we recommend visiting the official website directly. Our goal is to provide you with comprehensive and up-to-date information to help you make informed decisions.